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ITB Non-Medical Temporary & Permanent Staffing Services

Alexandria City Public Schools, Alexandria, VA·School
Reported: ACPS

Summary

This document is an Invitation to Bid (ITB) for non-medical temporary and permanent staffing services. It includes a bid sheet with various position titles and fields for hourly and weekly rates, as well as information on conversion rates and hiring fees.

Required Attachments

Attachment G - Bid Sheet

Required Staffing Roles

Account Clerk I, Account Clerk II, Account Clerk III, Accountant, Accountant, Junior, Accountant, Senior, Accountant, Staff, Accounting Assistant Director, Accounting Director, Accounting Manager, Adaptive PE Teacher, Administrative Assistant, Administrative Technician, Application Support, Audiologist, BCBA, Bilingual SLP, Budget Analyst I with more that 5 years, Budget Analyst II with more that 5 years, Budget Staff, Budget Support Analyst, Business Support, Buyer I, Buyer II, Cafeteria Aides, Clerk, Clerk Typist, COTA/PTA, Data Entry Operator I, Data Entry Operator II, Database Developer, Employment Specialist, Executive Secretary III, Financial Analyst, Functional Systems Analyst, HR Generalist, Information Tech Operator I, Information Tech Operator II, Information Tech Operator III, Library Media Assistants, Network Support Services, OT, Payroll Clerk, Payroll Manager, Payroll Specialist, Personal Clerk I, Personal Clerk II, Personal Clerk III, Personal Technician, Personnel Assistant, Procurement Clerk, Project Manager, PT, Receptionist, Registrars, School Psychologist, Secretary I, Secretary II, Secretary III, Senior Accountant with 4 years, Sign Language Interpreter, SLP, SLPA, Social Worker, Special Education Teacher, Support Specialist, System Administrator, System Implementation Analyst, Teacher of the Hearing Impaired, Technicians, Testing and Quality Assurance Analyst, ToHI

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Alexandria City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

Where can I find more RFPs from Alexandria City Public Schools?

Civic IQ tracks all active and historical solicitations from Alexandria City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Alexandria City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Alexandria City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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