Civic IQ
RFPCLOSED

Asphalt Emulsions For Street Maintenance

City of Moorhead, City of Moorhead, MS·City
Feb 12, 2026
Posted Date
Apr 16, 2026
Submission Deadline
Randy Affield
Moorhead, MN
Submit at: Randy.Affield@MoorheadMN.gov

Summary

The City of Moorhead is requesting proposals for asphalt emulsion oils for the 2026 road construction season. The selected vendor will supply approximately 65,000 gallons of CRS2-2P or comparable grade emulsion oils for chip sealing operations.

Evaluation Criteria

Cost (50 Points), Location (30 Points), Schedule (20 Points)

Required Deliverables

CRS2-2P or comparable grade asphalt emulsion oils

Required Attachments

Attachment #1 (Bid Sheet)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Moorhead?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 16, 2026. Proposals should be submitted to: Randy.Affield@MoorheadMN.gov. For questions, contact Randy Affield.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Moorhead?

Civic IQ tracks all active and historical solicitations from City of Moorhead. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 16, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Moorhead for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Moorhead in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Randy Affield. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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