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Food Service Management Company (fsmc) Cost Reimbursable Request For Proposal (rfp) And Contract

Hopatcong Borough School District, Hopatcong, NJ·School
Jan 01, 2023
Posted Date
Apr 28, 2023
Submission Deadline
Reported: New Jersey Department of Agriculture
Jeffrey Hallenbeck
Submit at: HOPATCONG BD OF ED, Jeffrey Hallenbeck

Summary

The New Jersey Department of Agriculture, Division of Food and Nutrition, is soliciting proposals from qualified Food Service Management Companies (FSMC) to manage the School Food Authority's school food service program. This is a cost reimbursable contract.

Evaluation Criteria

Total Cost, Menu, Accounting and Reporting Systems, Corporate Capability and Experience, Proposed Meal Count and Financial Targets, FSMC Staffing

Required Attachments

Form 372 Workbook for FSMC RFP, SFA developed 21 Day Cycle Menu, Current Meal and A la Carte Price List, Fund 60 Audit, Disclosure of Investment Activities in Iran, Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, Certificate of Independent Price Determination, Disclosure of Lobbying Activities, Certification Regarding Lobbying, Blank Response and Projected Operating Statement (Form 23), Commodity Diversion Worksheet

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hopatcong Borough School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2023. Proposals should be submitted to: HOPATCONG BD OF ED, Jeffrey Hallenbeck. For questions, contact Jeffrey Hallenbeck.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hopatcong Borough School District?

Civic IQ tracks all active and historical solicitations from Hopatcong Borough School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hopatcong Borough School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hopatcong Borough School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jeffrey Hallenbeck. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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