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INVITATION TO BID #2025-02 CCBOE MILK BID

Crenshaw County School District, AL·School
May 12, 2025
Posted Date
Jun 03, 2025
Submission Deadline
Reported: Crenshaw County Board of Education
Ruth Bayman
334-335-6519 x 9204
Crenshaw County, AL
Submit at: Crenshaw County Board of Education, Child Nutrition Department, 183 Votec Drive, Luverne, AL 36049

Summary

This document is an Invitation to Bid (ITB) from the Crenshaw County Board of Education for Milk & Dairy Products. It outlines the purpose, notification of intent, important dates, bid submission instructions, and terms and conditions for potential bidders. The bid is due on June 3, 2025.

Evaluation Criteria

Meet Specifications/Requirements as stated in ITB, Lowest responsible bidder based on the sum of all unit prices

Required Attachments

Product Information Sheets/Nutritional Analysis, Contingency Plan, Guaranteed Policy, Manufacturer's Warranty, DUNS number, Non-Collusion Affidavit, Affidavit of Contractor, Debarment Statement, Experience Statement, Notification of Intent to Respond, Required Forms

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Crenshaw County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2025. Proposals should be submitted to: Crenshaw County Board of Education, Child Nutrition Department, 183 Votec Drive, Luverne, AL 36049. For questions, contact Ruth Bayman at 334-335-6519 x 9204.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Crenshaw County School District?

Civic IQ tracks all active and historical solicitations from Crenshaw County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Crenshaw County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Crenshaw County School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ruth Bayman at 334-335-6519 x 9204. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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