Civic IQ
RFPCLOSED

Transfer Station Operator

Jefferson County, Jefferson County, OR·County
Jun 09, 2023
Posted Date
Jul 13, 2023
Submission Deadline
Matt Powlison
(541) 475-4459
14 year term
Madras, Oregon
Submit at: Jefferson County Public Works Department, 715 S.E. Grizzly Road Madras, OR 97741

Summary

Jefferson County is seeking proposals for the operation and maintenance of the Box Canyon Transfer Station. The selected bidder will be responsible for the collection, transportation, and final disposal or recycling of all acceptable materials. The agreement will be for a maximum of 14 years.

Evaluation Criteria

Structure of Agency, Qualifications and Experience (20 points), Operations and Reporting (25 points), Service Approach (25 points), Community Involvement (10 points), Cost of Services (20 points)

Required Deliverables

Operations Plan, Hazardous Waste/Asbestos Containing Material Exclusion, Security, Fencing, Loss or Damage to Facility, Permits, Personnel, Fire Prevention and Fire Safety Equipment, Property Tax, Relationship to adjacent land lessee, Complaints about Operation of Transfer Station

Required Attachments

10-year Revenue History, Rate Schedule, JCUF IGA and Amendment, Proposed Contract, Statement of Work, Operations Plan, Map (including fenceline)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Jefferson County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 13, 2023. Proposals should be submitted to: Jefferson County Public Works Department, 715 S.E. Grizzly Road Madras, OR 97741. For questions, contact Matt Powlison at (541) 475-4459.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Jefferson County?

Civic IQ tracks all active and historical solicitations from Jefferson County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 14 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Jefferson County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Jefferson County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matt Powlison at (541) 475-4459. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in OR →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.