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RFPCLOSED

Visitor Management System

Colbert County School District, AL·School
Feb 17, 2026
Posted Date
Mar 02, 2026
Submission Deadline
Reported: Colbert County Schools
Brad Counce
Submit at: Colbert County Board of Education Office, 425 US-72 West, Tuscumbia, AL 35674

Summary

Colbert County Schools (CCS) seeks proposals from qualified vendors for a single, unified, web-based system capable of managing daily visitor access and high-volume event access through one integrated platform. Deployment, training, badge printing equipment, visitor kiosk, and configuration services related to the Visitor Management System are to be included.

Evaluation Criteria

Compliance with specifications and certifications, Experience and references from similar K-12 projects, Pricing (labor and materials separately), Responsiveness and clarity of proposal, Ability to meet timelines and support standards

Required Deliverables

Completed Bid Form, Pricing Sheet, W-9 form, Drug-Free Workplace Certification, Alabama Immigration Compliance Affidavit, Bid Bond

Required Attachments

Bid Form, Pricing Sheet, W-9 form, Drug-Free Workplace Certification, Alabama Immigration Compliance Affidavit, Bid Bond

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Colbert County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 2, 2026. Proposals should be submitted to: Colbert County Board of Education Office, 425 US-72 West, Tuscumbia, AL 35674. For questions, contact Brad Counce.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Colbert County School District?

Civic IQ tracks all active and historical solicitations from Colbert County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Colbert County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Colbert County School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brad Counce. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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