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Summer Feeding Supplemental Grocery Items Bid for Elmore County Public Schools and Participating Districts

Haleyville City School District, AL·School
Mar 27, 2025
Posted Date
Apr 09, 2025
Submission Deadline
Reported: Elmore County Public Schools Board of Education
Cacyce Davis
334-567-1222
Elmore County Public Schools, Haleyville City Schools, Cleburne County Schools, and Autauga County Schools
Submit at: 100 HH Robison Drive, Wetumpka, AL 36092

Summary

Invitation to bid on supplying food products for the summer feeding program. Bids are due April 9, 2025, at 3pm CDT.

Evaluation Criteria

Quality, conformity with specifications, purpose for which required, terms of delivery, transportation charges, and dates of delivery are factors which may be used to determine the low responsible bidder.

Required Attachments

USDA Form AD-1048, Vendor Certification, Owner Disclosure Certificate, Non-Collusive Bidding Certificate, References, Certification of Compliance with Specifications, Certification Regarding Drug Free Workplace, Certification of Debarment, Suspension, etc., Memo regarding HB56- AL Immigration Law Compliance, Affidavit of Alabama Immigration Compliance- Subcontractor, Child Nutrition Program Federal Acts, E-Verify Certification Form.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Haleyville City School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2025. Proposals should be submitted to: 100 HH Robison Drive, Wetumpka, AL 36092. For questions, contact Cacyce Davis at 334-567-1222.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Haleyville City School District?

Civic IQ tracks all active and historical solicitations from Haleyville City School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Haleyville City School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Haleyville City School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Cacyce Davis at 334-567-1222. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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