Civic IQ
RFPCLOSED

Recruitment Services

City of Hopewell, City of Hopewell, VA·City
Aug 06, 2025
Posted Date
Aug 28, 2025
Submission Deadline
Arquesia S. Haskins
(804) 541-2342 ext 1
1 year term
12 months duration
Hopewell, VA
Submit at: Office of the City Clerk, Second Floor, Municipal Building, 300 North Main Street, Hopewell, Virginia 23860 or Electronically via www.eva.virginia.gov

Summary

The City of Hopewell is seeking proposals from qualified and experienced recruitment firms or consultants to provide comprehensive recruitment services for various positions across City departments, with a focus on senior-level, director-level, and key leadership roles. There is an immediate need for recruitment services for the positions of City Manager and Director of Hopewell Water Renewal.

Evaluation Criteria

Experience and qualifications (25%), Methodology and approach (20%), Cost proposal (20%), References and past performance successes (15%), Value-added services and innovation (10%), Familiarity with municipal government (10%)

Required Deliverables

Executive summary and firm profile, Proposed recruitment approach and timeline, Detailed description of services to be provided, Relevant experience with similar executive placements, Team qualifications and bios, Fee structure and cost proposal (itemized), Sample work product (e.g., Job ads, Candidate reports), References (minimum three public sector clients)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Hopewell?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 28, 2025. Proposals should be submitted to: Office of the City Clerk, Second Floor, Municipal Building, 300 North Main Street, Hopewell, Virginia 23860 or Electronically via www.eva.virginia.gov. For questions, contact Arquesia S. Haskins at (804) 541-2342 ext 1.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Hopewell?

Civic IQ tracks all active and historical solicitations from City of Hopewell. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Hopewell for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Hopewell in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Arquesia S. Haskins at (804) 541-2342 ext 1. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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