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Invitation For Bids (ifb) No. 2026-002b, Lawn Mowing Services

Danville Redevelopment & Housing Authority, Danville, VA·Local Housing Authority
Jan 01, 2026
Posted Date
Apr 02, 2026
Submission Deadline
Caleb McCormick
(434) 792-5544
1 year term
60 months duration
Danville, Martinsville, Pittsylvania, Henry Counties
Submit at: 135 Jones Crossing Rd, Danville, VA 24541

Summary

Solicitation for qualified, licensed, and insured contractors to provide ongoing lawn mowing and trimming services, including trash and debris removal, foliage trimming, weed eating, edging, and cleaning of paved areas. Also includes provisions for additional labor services such as mulching, bush trimming, pruning, tree trimming, and rock bed installation. Bidders must adhere to specific cutting schedules, heights, and order of service. The contract period is one year with four additional one-year option periods.

Required Attachments

Form of Bid (Attachment A), HUD-5369-C (Attachment B), Profile of Firm Form (Attachment C), Supplemental Instructions to Bidders & Contractors (Attachment F), Sample Contract Form (Attachment G)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Danville Redevelopment & Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. Proposals should be submitted to: 135 Jones Crossing Rd, Danville, VA 24541. For questions, contact Caleb McCormick at (434) 792-5544.

Where can I find more RFPs from Danville Redevelopment & Housing Authority?

Civic IQ tracks all active and historical solicitations from Danville Redevelopment & Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Danville Redevelopment & Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Danville Redevelopment & Housing Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Caleb McCormick at (434) 792-5544. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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