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RFPCLOSED

REQUEST FOR PROPOSAL - AUDITING SERVICES

Coos Bay School District 9, OR·School
Jul 06, 2023
Submission Deadline
Reported: Coos Bay School District #9
Candace McGowne
541-267-1317
5 year term
60 months duration
Coos Bay, Oregon
Submit at: Coos Bay School District Office, 1255 Hemlock, Coos Bay, OR 97420

Summary

Coos Bay School District #9 is seeking proposals from qualified firms of certified public accountants and licensed Oregon Municipal auditors to provide auditing services for fiscal years 2023 and 2024. The RFP outlines the scope of work, proposer qualifications, submission instructions, and selection criteria.

Evaluation Criteria

Expertise and experience of staff, capability to provide timely service, references, cost.

Required Deliverables

Audit reports, management letters, presentations to the Board, responses to questions, work papers.

Required Attachments

Exhibit B (Fee Schedules), RFP Document "A" (Signature Page), RFP Document "C" (Annual Financial Report)

Required Staffing Roles

Partner, Manager, Supervisor, Senior, Junior, Secretarial

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Coos Bay School District 9?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 6, 2023. Proposals should be submitted to: Coos Bay School District Office, 1255 Hemlock, Coos Bay, OR 97420. For questions, contact Candace McGowne at 541-267-1317.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Coos Bay School District 9?

Civic IQ tracks all active and historical solicitations from Coos Bay School District 9. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Coos Bay School District 9 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Coos Bay School District 9 in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Candace McGowne at 541-267-1317. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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