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BidCLOSED

Fire Station Ventilation Upgrades

Town of Orleans, Town of Orleans, MA·City
Mihaela Miteva
Submit at: Town Administrators Office, Town Hall, 19 School Road, Orleans, Massachusetts 02653

Summary

This solicitation is for the replacement of existing Air Handling Units (AHUs) and condensing units at the Orleans Fire Station. The project involves the replacement of HVAC equipment and related services.

Required Attachments

FORM FOR GENERAL BID, GENERAL BIDDERS REFERENCE FORM, NON-COLLUSION AFFIDAVIT OF GENERAL BIDDERS, CERTIFICATE OF VOTE OF AUTHORIZATION, PAYMENT BOND (50%), CERTIFICATION OF PAYMENT OF STATE TAXES

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Town of Orleans?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: Town Administrators Office, Town Hall, 19 School Road, Orleans, Massachusetts 02653. For questions, contact Mihaela Miteva.

Where can I find more RFPs from Town of Orleans?

Civic IQ tracks all active and historical solicitations from Town of Orleans. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Orleans for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Town of Orleans in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Mihaela Miteva. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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