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RFPCLOSED

REQUEST FOR PROPOSAL PUBLIC WORKS DIRECTOR (CITY ENGINEER) EXECUTIVE SEARCH CONSULTING SERVICES

City of Pinole, City of Pinole, CA·City
Oct 11, 2024
Submission Deadline
Stacy Shell
925-787-2581
Pinole, CA
Submit at: sshell@pinole.gov and City of Pinole, 2131 Pear Street, Pinole, CA 94564

Summary

The City of Pinole is seeking proposals from executive search consulting firms to provide recruitment, screening, and identification of qualified candidates for the City Manager position. The RFP outlines the scope of services, proposal submittal requirements, evaluation criteria, and insurance requirements.

Evaluation Criteria

Responsiveness to RFP, Thoroughness of proposal, Prior successful recruitments, Qualifications and experience of individuals, Schedule and availability, Cost of services, Reference contact information

Required Deliverables

Candidate profile, expanded search, resume receipt, candidate reviews, candidate selection report, interview advice, background investigations, employment negotiations assistance

Required Attachments

Written response, supporting materials, background and qualifications of personnel, sample work products, tentative schedule, detail of approach to unsuccessful recruitment/premature dismissal, total cost estimate

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Pinole?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 11, 2024. Proposals should be submitted to: sshell@pinole.gov and City of Pinole, 2131 Pear Street, Pinole, CA 94564. For questions, contact Stacy Shell at 925-787-2581.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Pinole?

Civic IQ tracks all active and historical solicitations from City of Pinole. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Pinole for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Pinole in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Stacy Shell at 925-787-2581. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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