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RFPCLOSED

HVAC System Design And Installation

Colonial Heights City Public Schools, Colonial Heights, VA·School
Mar 20, 2026
Posted Date
Apr 15, 2026
Submission Deadline
Reported: Colonial Heights City School Board
Andrew Hartman
(804) 524-3448
Colonial Heights, VA
Submit at: Colonial Heights City School Board, School Administrative Office, 512 Boulevard, Colonial Heights VA 23834

Summary

Colonial Heights City School Board is seeking proposals for the design and installation of two (2) VRF heat recovery HVAC systems for the Colonial Heights Technical Center Building. The project includes engineering, system design, installation of indoor and outdoor units, piping, electrical wiring, system startup, testing, commissioning, and training.

Evaluation Criteria

Price of goods and services, Satisfaction of specifications and requirements of RFP, Timely delivery of products and services, Offeror References

Required Deliverables

HVAC system design, Installation, As-built drawings, Operation manuals, Warranty information, Permits, Inspections.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Colonial Heights City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. Proposals should be submitted to: Colonial Heights City School Board, School Administrative Office, 512 Boulevard, Colonial Heights VA 23834. For questions, contact Andrew Hartman at (804) 524-3448.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Colonial Heights City Public Schools?

Civic IQ tracks all active and historical solicitations from Colonial Heights City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 15, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Colonial Heights City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Colonial Heights City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andrew Hartman at (804) 524-3448. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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