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Food Service Management Company (fsmc) Cost Reimbursable Request For Proposal (rfp) And Contract

Sterling Regional School District, Somerdale, NJ·School
Mar 25, 2024
Posted Date
Apr 24, 2024
Submission Deadline
Reported: Sterling High School
James McCullough
1 year term
48 months duration
Somerdale, New Jersey
Submit at: 801 Preston Ave, Somerdale, NJ 08083

Summary

Sterling High School is seeking proposals from qualified Food Service Management Companies (FSMC) to manage its school food service program. The contract will be cost reimbursable and will cover services according to USDA regulations and applicable state and federal laws.

Evaluation Criteria

Total Cost, Accounting and Reporting Systems, Corporate Capability and Experience, FSMC Staffing, Menu.

Required Deliverables

Food Service Management Company Proposal, Response and Projected Operating Statement (Form 23), Various certifications and disclosures.

Required Attachments

Form 372 Workbook for FSMC RFP, SFA developed 21 Day Cycle Menu, Current Meal and A la Carte Price List, Fund 60 Audit, Blank Required Federal Forms, Blank Response and Projected Operating Statement (Form 23), Commodity Selection Worksheet.

Required Staffing Roles

Food Service Director, Cook, Food Service Worker/Cashier

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Sterling Regional School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2024. Proposals should be submitted to: 801 Preston Ave, Somerdale, NJ 08083. For questions, contact James McCullough.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Sterling Regional School District?

Civic IQ tracks all active and historical solicitations from Sterling Regional School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Sterling Regional School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Sterling Regional School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is James McCullough. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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