Civic IQ
RFPCLOSED

Medical And Prescription Drug Coverage

Poquoson City Public Schools, Poquoson, VA·School
Jan 01, 2024
Posted Date
Feb 06, 2025
Submission Deadline
Tracy Spence
(757) 868-3055
Poquoson, VA
Submit at: Poquoson City Schools, 500 City Hall Avenue, Poquoson, VA 23662

Summary

Poquoson City Public Schools is seeking proposals for medical and prescription drug coverage for its employees and their dependents, effective October 1, 2025. They are requesting offers for a fully insured funding arrangement.

Evaluation Criteria

Ability to match or enhance the current School health plan (30%), Financially competitive pricing (30%), Strong medical provider and client service network within a 50 mile radius of zip code 23662 (25%), Provide references regarding quality of customer service (10%), Offeror's organization and financial stability (5%)

Required Deliverables

Questionnaire, Recommended premium equivalent rates, Benefits Summaries

Required Attachments

Attachment #1 Inpatient and Outpatient Hospital Report, Attachment #2 PCP Report, Attachment #3 Specialists Report, Attachment #4 Allowable Charges for Providers, Attachment #5 Allowable Charges for Hospitals, Attachment #6 Current Rates and Benefits

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Poquoson City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2025. Proposals should be submitted to: Poquoson City Schools, 500 City Hall Avenue, Poquoson, VA 23662. For questions, contact Tracy Spence at (757) 868-3055.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Poquoson City Public Schools?

Civic IQ tracks all active and historical solicitations from Poquoson City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Poquoson City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Poquoson City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tracy Spence at (757) 868-3055. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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