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RFPOPEN

Out-Of-Home Media Services

Tennessee Technological University, Cookeville, TN·Higher Ed

14 days until submission deadline — April 20, 2026

Apr 01, 2026
Posted Date
Apr 20, 2026
Submission Deadline
Reported: Tennessee Tech University
Janice Scarlett
(931) 372-3464
10 year term
State of Tennessee
Submit at: Tennessee Tech University, Purchasing and Contracts Office, 1 William L. Jones Drive, Derryberry Hall, Room 301, Box 5144, Cookeville, TN 38505

Summary

Tennessee Tech University is seeking proposals for out-of-home media buying and placement services. The RFP outlines the university's minimum service requirements, proposal requirements, and evaluation process. Services may include various forms of out-of-home advertising such as gas pump toppers, cooler clings, and digital advertisements.

Evaluation Criteria

Qualifications and Experience, Technical Approach, Financial Proposal

Required Deliverables

Out-of-home media buying and placement services, Proposed media plan, Statewide inventory information, Maps of campaign locations, Proof of performance, Campaign reporting, Estimated impression data, Access to reporting dashboard/portal.

Required Attachments

Contractor Requirements Form, Pro Forma Contract, Proposal Transmittal/Statement of Certifications & Assurances, Project Narrative and Documentation, Technical Proposal & Evaluation Guide, Financial Proposal & Scoring Guide, Proposal Score Summary Matrix, Listing of State and Higher Education Institutions

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Tennessee Technological University?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 20, 2026. Proposals should be submitted to: Tennessee Tech University, Purchasing and Contracts Office, 1 William L. Jones Drive, Derryberry Hall, Room 301, Box 5144, Cookeville, TN 38505. For questions, contact Janice Scarlett at (931) 372-3464.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Tennessee Technological University?

Civic IQ tracks all active and historical solicitations from Tennessee Technological University. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 10 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of April 20, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Tennessee Technological University for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Tennessee Technological University in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Janice Scarlett at (931) 372-3464. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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