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IFBCLOSED

Ditch Cleaning Services

Mathews County, Mathews County, VA·County
Jan 25, 2024
Posted Date
Mar 08, 2024
Submission Deadline
James Knighton
(804) 725-1624
Submit at: Department of Planning, Zoning and Wetlands, 50 Brickbat Road, Suite 103 Mathews, Virginia, 23109

Summary

Mathews County is seeking bids from qualified and licensed contractors for an on-call, as-needed contract for ditch cleaning services. The contract includes labor, equipment, materials, tools, disposal, and supplies for outfall ditch cleaning. The initial term is one year with two optional one-year renewals.

Required Attachments

Signature Sheet, Completed bid pricing schedule – Attachment A, Completed vendor qualification / equipment certification – Attachment B, Subcontractor list – Attachment C

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Mathews County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 8, 2024. Proposals should be submitted to: Department of Planning, Zoning and Wetlands, 50 Brickbat Road, Suite 103 Mathews, Virginia, 23109. For questions, contact James Knighton at (804) 725-1624.

Where can I find more RFPs from Mathews County?

Civic IQ tracks all active and historical solicitations from Mathews County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mathews County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Mathews County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is James Knighton at (804) 725-1624. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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