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RFPCLOSED

REQUEST FOR PROPOSAL E-RATE Funding Year 2025-2026 NETWORK UPGRADE PROJECT

Aberdeen School District, MS·School
Feb 10, 2025
Submission Deadline
Dorothy Frembgen
(662)369-4682
Submit at: Aberdeen School District, 1100 West Commerce Street, Aberdeen, MS 39730

Summary

Aberdeen School District is seeking proposals for network upgrades for the E-RATE Funding Year 2025-2026. The project involves installation and configuration of network equipment, specifically Ruckus or equivalent access points, to improve the district's network infrastructure. The district is looking for a turnkey solution and will evaluate proposals based on pricing, experience, qualifications, and other factors.

Evaluation Criteria

Price of the ELIGIBLE Equipment, Services & Warranties, Prior Experience with the District, Personnel Qualifications, Professionalism & Scope of Work, Management Integration w/ Current Network, Company Provides all Services (No sub-contractors), Bid Documentation Includes Excel Spreadsheet of Quoted Equipment, Preference to Mississippi Based Companies Attending Site Visit Meeting

Required Deliverables

Statements of qualifications, cost proposal, bid documentation including Excel spreadsheets of quoted equipment, list of workers with current photographs, company badge for workers.

Required Attachments

Minimum of three (3) references (school districts preferred), resumes and related experience summaries, list of industry standard certified employees and their certifications, SOW and contract information for each school campus project, Statement of Qualifications, Bid documentation includes Excel spreadsheets of all quoted equipment.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Aberdeen School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 10, 2025. Proposals should be submitted to: Aberdeen School District, 1100 West Commerce Street, Aberdeen, MS 39730. For questions, contact Dorothy Frembgen at (662)369-4682.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Aberdeen School District?

Civic IQ tracks all active and historical solicitations from Aberdeen School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Aberdeen School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Aberdeen School District in MS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dorothy Frembgen at (662)369-4682. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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