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RFPCLOSED

Swonder Ice Arena Concessionaire Operator

Vanderburgh County, Vanderburgh County, IN·County
Mar 16, 2026
Posted Date
Apr 01, 2026
Submission Deadline
Reported: City of Evansville
Dachenae Streeter
1 year term
36 months duration
Evansville, IN
Submit at: 1 NW Martin Luther King Jr. Blvd., Room 301, Evansville, IN 47708

Summary

The City of Evansville is seeking proposals from qualified vendors to manage and operate the concessions at the Swonder Ice Arena. The selected vendor will be responsible for all aspects of the concession operation, including food and beverage service, staffing, and maintenance.

Evaluation Criteria

Well-developed business proposal (25%), Price Proposal (25%), Menu Items with Pricing (15%), Vendor Experience and Qualifications (25%), References (5%), All Bid Forms signed and executed (5%)

Required Deliverables

Proposal, Tabulation Page, Equal Employment Opportunity form, Indiana Legal Employment Declaration form, Non-Collusion Affidavit, Conflict of Interest / Familial Disclosure form

Required Attachments

Tabulation Page, Equal Employment Opportunity, Indiana Legal Employment Declaration, Non-Collusion Affidavit, Conflict of Interest / Familial Disclosure

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Vanderburgh County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 1, 2026. Proposals should be submitted to: 1 NW Martin Luther King Jr. Blvd., Room 301, Evansville, IN 47708. For questions, contact Dachenae Streeter.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Vanderburgh County?

Civic IQ tracks all active and historical solicitations from Vanderburgh County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Vanderburgh County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Vanderburgh County in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dachenae Streeter. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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