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RFPCLOSED

E-Van Customization & Interior Outfitting Project

Jefferson County Rural Library District, Port Hadlock, WA·Library District
Nov 18, 2025
Posted Date
Dec 03, 2025
Submission Deadline
Reported: Jefferson County Library District
Annie Scott
(360) 385-6544 ext 103
Submit at: Jefferson County Library District, 620 Cedar Avenue, Port Hadlock, WA 98339

Summary

Jefferson County Library District is seeking proposals from qualified vendors to customize and outfit its electric outreach van ('e-Van') for mobile library service. This includes installation of shelving, counters, flooring, lighting, a wheelchair lift, an awning, and other components.

Required Attachments

Cover Letter, Company Qualifications & Experience, Technical Response, Itemized Cost Proposal, Project Timeline, Warranty Information, Insurance Certificates, Three (3) References, Vendor Bid Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Jefferson County Rural Library District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2025. Proposals should be submitted to: Jefferson County Library District, 620 Cedar Avenue, Port Hadlock, WA 98339. For questions, contact Annie Scott at (360) 385-6544 ext 103.

Where can I find more RFPs from Jefferson County Rural Library District?

Civic IQ tracks all active and historical solicitations from Jefferson County Rural Library District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Jefferson County Rural Library District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Jefferson County Rural Library District in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Annie Scott at (360) 385-6544 ext 103. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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