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RFPCLOSED

Pc Reservation, Print Management & Self-Service Circulation

Nevada County, Nevada County, CA·County
May 17, 2018
Posted Date
Jun 21, 2018
Submission Deadline
Sandy Balzer
(530) 265-1747
Submit at: 950 Maidu Avenue, Nevada City, CA 95959

Summary

Nevada County is seeking proposals for a centrally managed PC Reservation, Print Management & Self-Service Circulation system for its community library branches. The system should allow patrons to request and staff to manage public computer reservations, authenticate patrons, manage print queues and payments, handle Wi-Fi printing, and facilitate scanning. The system should also support self-service circulation for material checkout and fine payment.

Evaluation Criteria

Experience and qualifications of firm, Experience and qualifications of proposed staff, Understanding of the project - Proposed Project Plan, System Functions & Technical Requirements, Vendor response to the Interview, Proposed Cost

Required Attachments

Attachment A: Functional Requirements, Attachment B: Technical Requirements, Attachment C: Cost Proposal, Attachment D: Proposal Cover Sheet

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Nevada County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 21, 2018. Proposals should be submitted to: 950 Maidu Avenue, Nevada City, CA 95959. For questions, contact Sandy Balzer at (530) 265-1747.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Nevada County?

Civic IQ tracks all active and historical solicitations from Nevada County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Nevada County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Nevada County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sandy Balzer at (530) 265-1747. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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