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INVITATION FOR BIDS (IFB) IFB25-#GENREP02 Generator Replacement – Fire/EMS Stations

Nelson County, Nelson County, VA·County
Nov 12, 2025
Submission Deadline
Grace Mawyer
(434) 263-7136
Lovingston, VA
Submit at: PO Box 336, Lovingston, VA 22949 or 84 Courthouse Sq, Lovingston, VA 22949, or electronically via eVA.

Summary

Nelson County is seeking a qualified service provider to replace standby generators at fire/EMS stations. This is a reissuance of a previous IFB. Bids will be received until 2:00 pm on Wednesday, November 12, 2025.

Evaluation Criteria

Lowest responsive and responsible bidder.

Required Deliverables

Generator replacement at fire/EMS stations, including site surveys, provision of equipment, removal of existing transfer switches, delivery and installation of Gensets, gas line connections, coordination of final inspections, and commissioning/start-up checklist.

Required Attachments

Attachment A (BID FORM), Attachment B (State Corporation Commission identification number or statement), Attachment C (References), Attachment E (Bid bond).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Nelson County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2025. Proposals should be submitted to: PO Box 336, Lovingston, VA 22949 or 84 Courthouse Sq, Lovingston, VA 22949, or electronically via eVA.. For questions, contact Grace Mawyer at (434) 263-7136.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Nelson County?

Civic IQ tracks all active and historical solicitations from Nelson County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Nelson County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Nelson County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Grace Mawyer at (434) 263-7136. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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