Civic IQ
RFPCLOSED

Print Management Solution Copier And Printer Services

Lexington Public Schools, NE·School
Nov 09, 2020
Posted Date
Dec 01, 2020
Submission Deadline
Kristi Jergensen
(308) 324-1212
Submit at: Lexington Public Schools, Attn: Kristi Jergensen, 300 S. Washington Street, P.O. Box 890, Lexington, NE 68850

Summary

Lexington Public Schools is seeking proposals for a cost-effective controlled print management solution including multi-function copiers, printers, service, supplies, accountability, scan to e-mail functionality, online web-based fax services, and low-cost prints per page.

Evaluation Criteria

Ability and capacity to carry on the work, its equipment and facilities, honesty, integrity, skills, business judgment, experience, equipment, facilities, financial stability, past performance, and other relevant factors, including but not necessarily limited to, Hardware Specifications, Cost of Copies and Prints, Key Personnel Qualifications/Certifications, Customer References, Service and Support Accountability Guarantee, Supplies, Training, Print Management Software, Online Fax Service, Mobile Print Capability

Required Deliverables

Multi-function copiers, Printers, Installation, Removal, Preventative and scheduled maintenance, Repairs, Parts, All supplies (except paper), Proper training, Routine equipment maintenance, Print management software, Technical support services, Online web-based fax services, OCR scanning, Cloud Connectivity, 12” x 18” print ability, True Adobe Postscript, And supplies.

Required Attachments

A description of the firm's qualifications, including general information, a brief history of its incorporation, prior experience in print management solutions, an indication of the Contractor's experience in similar or equivalent projects and ability/qualifications to complete this project. Include a statement about the firm's ability to perform as related to current workload, availability, of qualified personnel, and the availability of equipment and supplies. Provide documentation supporting key personnel in the firm as related to technical training education and experience. A list of at least five (5) completed projects of similar size and magnitude and with similar products and services; Qualifications for the personnel who will be assigned to work on this project. References (including contact person, address, and telephone number) for previous project AND a financial reference (bank or surety). Any exceptions to the proposal requirements. A complete fee schedule/Price of Contractor's proposal.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lexington Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2020. Proposals should be submitted to: Lexington Public Schools, Attn: Kristi Jergensen, 300 S. Washington Street, P.O. Box 890, Lexington, NE 68850. For questions, contact Kristi Jergensen at (308) 324-1212.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lexington Public Schools?

Civic IQ tracks all active and historical solicitations from Lexington Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lexington Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lexington Public Schools in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kristi Jergensen at (308) 324-1212. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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