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RFPCLOSED

Highland Hills Small Area Plan - Lot Development and Subdivision Platting RFP

City of Hibbing, City of Hibbing, MN·City
Jan 08, 2026
Posted Date
Feb 06, 2025
Submission Deadline
Betsy Olivanti
(218) 421-7939
Highland Hills area

Summary

Seeking proposals from qualified consulting firms to complete the next phases of the Highland Hills Small Area Planning Process, including lot development planning and subdivision platting. Proposals due February 6, 2025.

Evaluation Criteria

Understanding of project goals, Technical approach, Experience with subdivision planning and hillside development, Qualifications of assigned staff, Ability to meet schedule, Cost effectiveness

Required Deliverables

Refined four-lot development concept plans, Subdivision platting documents (preliminary and final), Grading, roadway, and utility planning exhibits, GIS and CAD files, A memo documenting evaluation of prior Phase 1–3 work, Meeting presentation materials for City staff and City Council

Required Attachments

Cost proposal (submitted per City instructions)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Hibbing?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2025. For questions, contact Betsy Olivanti at (218) 421-7939.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Hibbing?

Civic IQ tracks all active and historical solicitations from City of Hibbing. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Hibbing for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Hibbing in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Betsy Olivanti at (218) 421-7939. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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