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RFPCLOSED

Request For Proposal (rfp) For Long-Range Facility Planning

North Santiam School District 29J, OR·School
Sep 10, 2025
Posted Date
Oct 08, 2025
Submission Deadline
Reported: North Santiam School District
Rhonda Allen
(503) 769-4187
1 year term
Stayton, Oregon
400,000 sq ft

Summary

North Santiam School District is seeking proposals from qualified firms to update its facility assessment and develop a long-range facility plan. The project includes a facility assessment of nine district buildings and the development of a plan to guide facility maintenance, replacement, and educational goals for the next ten years.

Evaluation Criteria

Relevant Oregon experience with school facility projects, Experience with facility planning and long-range committee facilitation, Fee Structure, Experience and expertise of key staff, References from previous projects from the last 10 years, Ability to work within a compact time period

Required Deliverables

Updated facility assessment database, Long-Range Facility Plan, Reports for presentation

Required Attachments

Appendix A - Certification and Representation, Appendix B - North Santiam Standard Contract, Exhibit 1 - Professional Services Contract, Exhibit 2 - Insurance Requirements, Exhibit 3 - Certification Statement, Exhibit 4 - Workers' Compensation Exemption Certificate

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from North Santiam School District 29J?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2025. For questions, contact Rhonda Allen at (503) 769-4187.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from North Santiam School District 29J?

Civic IQ tracks all active and historical solicitations from North Santiam School District 29J. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from North Santiam School District 29J for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including North Santiam School District 29J in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Rhonda Allen at (503) 769-4187. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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