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RFPCLOSED

Winter Plowing and Sanding Services for Public Roads, Recycling Center, Town Hall Parking Lot, and Brookline Meeting House Access

Town of Brookline, Town of Brookline, VT·City
Sep 20, 2023
Submission Deadline
E. Mark Bills
802 258 1389
Town of Brookline public roads, recycling center, Town Hall parking lot, Brookline Meeting House access
Submit at: Town of Brookline PO Box 403, Brookline VT 05345 or hand-deliver to 734 Grassy Brook Road, Brookline VT

Summary

Soliciting bids for winter plowing and sanding services for all public roads, the town's recycling center, Town Hall parking lot, and driveway access to the Brookline Meeting House. Bids are for a fixed price for the full 2023-24 snow season. Vendors must have liability insurance. Selectboard will consider two-year contracts. Sealed bids to be opened September 20th.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Brookline?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 20, 2023. Proposals should be submitted to: Town of Brookline PO Box 403, Brookline VT 05345 or hand-deliver to 734 Grassy Brook Road, Brookline VT. For questions, contact E. Mark Bills at 802 258 1389.

Where can I find more RFPs from Town of Brookline?

Civic IQ tracks all active and historical solicitations from Town of Brookline. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Brookline for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Brookline in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is E. Mark Bills at 802 258 1389. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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