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RFPCLOSED

Contracted Transportation Services for Regular, Special Needs, and Field Trips for FY 26 and FY 27

Lincoln Town School District, VT·School
May 15, 2024
Posted Date
May 23, 2025
Submission Deadline
Reported: Lincoln School District
Amy Cole
802-453-7790
2 year term
Lincoln, Vermont and surrounding areas for school transportation.
Submit at: Superintendent's Office, Lincoln School District, 795 E River Rd, Lincoln, VT 05443

Summary

Lincoln School District is seeking proposals for contracted transportation services for the 2025-2026 and 2026-2027 school years, covering regular education, special needs, and field trips. The contract will be for a two-year period.

Evaluation Criteria

Lowest qualified, responsible bidder complying with conditions and specifications. Factors include overall quality of service, bidder qualifications, and other determining factors beneficial to the District.

Required Deliverables

Furnishing buses and drivers for regular education, special needs, and field trips.

Required Attachments

Bid Form, General Conditions for All Bids, Special Conditions for All Bids, Bidder's Statement of Qualifications, Current District Route Structure, Pupil, Bus, and Mileage Data, Current Year School Calendars.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lincoln Town School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 23, 2025. Proposals should be submitted to: Superintendent's Office, Lincoln School District, 795 E River Rd, Lincoln, VT 05443. For questions, contact Amy Cole at 802-453-7790.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lincoln Town School District?

Civic IQ tracks all active and historical solicitations from Lincoln Town School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lincoln Town School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lincoln Town School District in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Amy Cole at 802-453-7790. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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