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RFPCLOSED

Food Service Management Company (FSMC) Request for Proposals (RFP)

Crawfordsville Community Schools, IN·School
May 01, 2025
Submission Deadline
Reported: Indiana Department of Education
Amber Reed
765-362-2342
1 year term
Submit at: Crawfordsville Community School Corporation, 3 W Athenian Drive, Crawfordsville, IN 47933

Summary

This solicitation is for the purpose of entering into a contract for the operation of a food service program for Crawfordsville Community School Corporation. The contract will be awarded to the responsible bidder whose proposal is most advantageous to the program with price and other factors considered.

Evaluation Criteria

Cost, Service Capability, IDOE/SCN FSMC Registration, Personnel Management, Experience and References, Financial Conditions/Stability, Business Practices, Accounting and Reporting Systems, Promotion of the School Food Service Program, Involvement of students, staff, and patrons, Ideas for growth/improvement of our School Food Service Program including food offerings and sustainable practices

Required Attachments

Appendix A (Independent Price Determination Certificate), Appendix B (Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion), Appendix C (Clean Air and Water Certificate), Appendix D (Certification Regarding Lobbying)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Crawfordsville Community Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2025. Proposals should be submitted to: Crawfordsville Community School Corporation, 3 W Athenian Drive, Crawfordsville, IN 47933. For questions, contact Amber Reed at 765-362-2342.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Crawfordsville Community Schools?

Civic IQ tracks all active and historical solicitations from Crawfordsville Community Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Crawfordsville Community Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Crawfordsville Community Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Amber Reed at 765-362-2342. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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