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IFBCLOSED

Anaerobic Digester #1 Cleaning Service

City of Santa Rosa, City of Santa Rosa, CA·City
Mar 02, 2026
Posted Date
Mar 25, 2026
Submission Deadline
Tracy Vera
(707) 543-3708
Santa Rosa, California
Submit at: 635 1st St., 2nd Floor, Santa Rosa, California, 95404

Summary

The intent of this Invitation for Bids is to contract for anaerobic digestor #1 cleaning services for the City of Santa Rosa in compliance with the specifications, terms and conditions identified within the IFB. Attachment A is an example of the General Service Agreement.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from City of Santa Rosa?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. Proposals should be submitted to: 635 1st St., 2nd Floor, Santa Rosa, California, 95404. For questions, contact Tracy Vera at (707) 543-3708.

Where can I find more RFPs from City of Santa Rosa?

Civic IQ tracks all active and historical solicitations from City of Santa Rosa. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Santa Rosa for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including City of Santa Rosa in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tracy Vera at (707) 543-3708. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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