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RFPCLOSED

REQUEST FOR QUALIFICATIONS AND PROPOSALS Project Management Services 2030 Expansion Project

Mayers Memorial Hospital, Fall River Mills, CA·Public Hospital
Jan 27, 2025
Posted Date
Mar 07, 2025
Submission Deadline
Reported: Mayers Memorial Hospital District
Jessica DeCoito
54 months duration
Fall River Mills and Burney, CA
Submit at: Online via link provided by Jessica DeCoito, and 5 original hard copies to Mayers Memorial Hospital District, PO BOX 459, 43563 Highway 299E, Fall River Mills, CA 96028.

Summary

Mayers Memorial Hospital District is seeking qualifications and proposals for Project Management Services for their 2030 Expansion Project. The project includes the construction of a new Ambulatory Surgery Center and a Maintenance Building in Burney, and an expansion of the existing Mayers Memorial Hospital in Fall River Mills. The estimated project budget for design and construction is $62 million.

Evaluation Criteria

Project Management Qualifications, Milestone Schedule, Estimate for Design and Construction, Exceptions to Agreement, Cost Proposal, Resource Loaded Work Plan, Site Visit.

Required Deliverables

Qualifications Proposal, Cost Proposal, Cover Letter, Milestone Schedule, Estimate for Design and Construction, Exceptions to Agreement, Fee Schedule, Resource Loaded Work Plan, Proof of Insurance, False or Fraudulent Claim form, Disqualification or Removal form, Non-Collusion Affidavit, Disclosure of Government Positions, USDA Forms.

Required Attachments

Attachment 1 – Qualification Proposal, Attachment 2 – Proposed Project Strategy, Attachment 3 – Experience and Recent Projects, Attachment 4 - Resumes of Team Members, Attachment 5 – License(s), Attachment 6 - Milestone Schedule, Attachment 7 – Example Estimate, Attachment 8 – Exceptions to Agreement, Attachment 9 - Fee Schedule, Attachment 10 – Resource Loaded Work Plan (RLWP), Attachment 11 - Proof of Insurance, Attachment 12 - False or Fraudulent Claim, Attachment 13 - Disqualification or Removal, Attachment 14 - Non-Collusion Affidavit, Attachment 15 - Disclosure of Government Positions, Attachment 16 – USDA Forms, Appendix 1 – Project Management Agreement.

Required Staffing Roles

SR. PROJECT MANAGER, PROJECT MANAGER, CONTRACTS MANAGER

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Mayers Memorial Hospital?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 7, 2025. Proposals should be submitted to: Online via link provided by Jessica DeCoito, and 5 original hard copies to Mayers Memorial Hospital District, PO BOX 459, 43563 Highway 299E, Fall River Mills, CA 96028.. For questions, contact Jessica DeCoito.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mayers Memorial Hospital?

Civic IQ tracks all active and historical solicitations from Mayers Memorial Hospital. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 54 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mayers Memorial Hospital for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Mayers Memorial Hospital in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jessica DeCoito. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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