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REQUEST FOR SEALED BIDS Bid #25-02

Muscle Shoals City School District, AL·School
Jun 05, 2025
Submission Deadline
Reported: Muscle Shoals City Schools
Sherry Langley
256-389-2600
5 year term
60 months duration
Muscle Shoals, Alabama
Submit at: Muscle Shoals Board of Education, Attn: Sherry Langley, CSFO, 3200 S. Wilson Dam Road, Muscle Shoals, AL 35661

Summary

Muscle Shoals City Schools is seeking sealed competitive bids for an exclusive beverage provider for the school system's concession stands and all other on campus programs. The contract will be for five years, from 2025-2030, and excludes vending machines. Bidders must submit proposals with detailed pricing, monetary support, donated products, discounted products, total value to the school system, equipment and service details, and marketing resources. The contract will be awarded to the lowest responsible and responsive bidder.

Evaluation Criteria

Lowest responsible and responsive bidder whose proposal best serves the interests of the school system, considering both financial and added value components.

Required Deliverables

Detailed pricing, added value considerations, monetary support/sponsorship, donated products, discounted products, total projected value of the agreement, list of beverage cooling equipment, ice machines, and dispensing equipment, preventative maintenance and repair service commitment, service response time commitment, marketing support.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Muscle Shoals City School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2025. Proposals should be submitted to: Muscle Shoals Board of Education, Attn: Sherry Langley, CSFO, 3200 S. Wilson Dam Road, Muscle Shoals, AL 35661. For questions, contact Sherry Langley at 256-389-2600.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Muscle Shoals City School District?

Civic IQ tracks all active and historical solicitations from Muscle Shoals City School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Muscle Shoals City School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Muscle Shoals City School District in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sherry Langley at 256-389-2600. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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