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RFPCLOSED

REQUEST FOR ERATE PROPOSAL

Surry County Public Schools, Surry, VA·School
Dec 21, 2018
Submission Deadline
david_trombley@surryschools.net
Surry County, Virginia
Submit at: david_trombley@surryschools.net (via email)

Summary

Surry County Public Schools is seeking proposals for the upgrade and installation of existing battery backups and new systems. The proposals should be based on the specifications provided in the document. All submissions, correspondence, and site visit requests should be sent to the designated contact person.

Evaluation Criteria

Hardware Compatibilty, Support Compatibilty, Relevant References, Prior Experience, Cost of Eligible Services, Cost of Ineligible Goods and Services

Required Attachments

Table of contents, Company background, Summary of projects, Proposed cost, Hardware and Software specifications, List of references, Addendum, Vendor information format, Reference format, E-rate service provider identification # (SPIN), E-rate Service Provider Annual Certification form, Subcontractor information form

Required Staffing Roles

CEO, onsite project managers, account managers, billing personnel

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Surry County Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 21, 2018. Proposals should be submitted to: david_trombley@surryschools.net (via email). For questions, contact david_trombley@surryschools.net.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Surry County Public Schools?

Civic IQ tracks all active and historical solicitations from Surry County Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Surry County Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Surry County Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is david_trombley@surryschools.net. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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