Civic IQ
RFPCLOSED

Community Risk Assessment, Standard Of Cover Report And Strategic Plan For Fire & Ems

Dinwiddie County, Dinwiddie County, VA·County
Jul 16, 2019
Posted Date
Aug 09, 2019
Submission Deadline
Hollie R. Casey
(804) 469-4500 ext 2150
2 year term
Dinwiddie, Virginia
Submit at: 14010 Boydton Plank Road, P.O. Drawer 70, Dinwiddie, VA 23841

Summary

Dinwiddie County is seeking proposals from qualified consultant firms to assist the County Fire & EMS system in a two-phase project. Phase one involves researching, writing, and producing a Community Risk Assessment and Standards of Cover Report. Phase two involves assisting in the development of a minimum 5-year Strategic Plan.

Evaluation Criteria

Experience and qualifications of company and personnel assigned to project, Experience in providing services to a government entity of similar size and complexity, Specific plan or methodology to be used to perform the services, Proposed timeline for completion, Cost estimate, Responsiveness and completeness of the proposal

Required Deliverables

Community Risk Assessment and Standards of Cover Report, Strategic Plan

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Dinwiddie County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 9, 2019. Proposals should be submitted to: 14010 Boydton Plank Road, P.O. Drawer 70, Dinwiddie, VA 23841. For questions, contact Hollie R. Casey at (804) 469-4500 ext 2150.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Dinwiddie County?

Civic IQ tracks all active and historical solicitations from Dinwiddie County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 2 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Dinwiddie County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Dinwiddie County in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Hollie R. Casey at (804) 469-4500 ext 2150. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in VA →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.