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REQUEST FOR PROPOSAL (RFP) OWNER'S REPRESENTATIVE FOR MEDICAL OFFICE BUILDING (MOB)/ ADMINISTRATIVE BUILDING (ADMB)

The University Hospital, Newark, NJ·Public Hospital
Jun 06, 2025
Posted Date
Jul 17, 2025
Submission Deadline
Reported: University Hospital
Scott McGowan
3 year term
Newark, New Jersey
Submit at: 65 Bergen Street, GB130, Newark, New Jersey 07103 or 191 S. Orange Ave, Newark, New Jersey 07103

Summary

University Hospital is seeking an Owner's Representative to provide comprehensive project management services for the design and construction of two new buildings: the Administrative Building (ADMB) and the Medical Office Building (MOB). The selected firm will act as the primary point of contact between UH and all stakeholders involved in the projects from design through construction, closeout, and occupancy.

Required Attachments

Ownership Disclosure Form, Technical Response to Section 5.6, 5.7 and if applicable, 7, Certificate of Employee Information Report, Executed Business Associate Agreement, Certificate of Liability Insurance, Disclosure of Investment Activities in Iran Form, Business Registration Certificate (BRC), W-9 Form, Signed Standard Terms & Conditions, Certification Regarding Prohibited Activities in Russia or Belarus

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from The University Hospital?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 17, 2025. Proposals should be submitted to: 65 Bergen Street, GB130, Newark, New Jersey 07103 or 191 S. Orange Ave, Newark, New Jersey 07103. For questions, contact Scott McGowan.

Where can I find more RFPs from The University Hospital?

Civic IQ tracks all active and historical solicitations from The University Hospital. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from The University Hospital for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including The University Hospital in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Scott McGowan. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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