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REQUEST FOR PROPOSALS (RFP) CONSULTING SERVICES FOR 2020 URBAN WATER MANAGEMENT PLAN

Mid Peninsula Water District, Belmont, CA·Utility District
Jun 01, 2020
Submission Deadline
Reported: MID-PENINSULA WATER DISTRICT
Rene Ramirez
(650) 591-8941
Belmont, CA
Submit at: Mid-Peninsula Water District, Attention: Mr. Rene Ramirez, Operations Manager, 3 Dairy Lane, Belmont, CA 94002

Summary

The Mid-Peninsula Water District (MPWD) is requesting proposals from qualified consultants to prepare the MPWD's 2020 Urban Water Management Plan (UWMP) and Water Shortage Contingency Plan (WSCP). The project involves data review, demand projection, analysis of management measures, population analysis, system supplies, water supply reliability, water shortage contingency planning, and climate change considerations.

Evaluation Criteria

Ability of consultant to conform to the RFP requirements, The specific method or techniques to be employed by the consultant on the project, Proposed work plan and approach, including schedule for completion, Qualifications and experiences of the specific individuals that will work on the project, Completion of similar projects and references, The overall cost of the proposal

Required Deliverables

Draft and final version of data needs summary, Kick-off meeting agenda, minutes, and list of identified action items, Draft description of water system and service area, Draft demand projections, Draft system water loss report, Draft SBX7-7 analysis, Draft WSCP summary version of updated WSCP, Draft DMM summary, Draft supply projections, Draft description of recycled water potential, Draft evaluation of water quality, Draft supply versus demand projection comparisons, Draft 2020 UWMP (Electronic copies in WORD and PDF formats), Final 2020 UWMP (10 hard copies, 2 electronic copies in WORD and PDF formats), Final submittal to CA DWR, Meeting agenda and minutes, Draft and final versions of all outreach letters, notices, and other materials, Presentation materials (e.g., handouts), Progress reports and invoices

Required Attachments

Attachment "A" – Scope of Services, Attachment "B" – Proposal Format and Requirements, Attachment "C" – Professional Services Agreement

Required Staffing Roles

project manager, key personnel

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Mid Peninsula Water District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 1, 2020. Proposals should be submitted to: Mid-Peninsula Water District, Attention: Mr. Rene Ramirez, Operations Manager, 3 Dairy Lane, Belmont, CA 94002. For questions, contact Rene Ramirez at (650) 591-8941.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mid Peninsula Water District?

Civic IQ tracks all active and historical solicitations from Mid Peninsula Water District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mid Peninsula Water District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Mid Peninsula Water District in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Rene Ramirez at (650) 591-8941. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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