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Invitation for Bid for Cleaning Ventahoods for Central Nutrition Center

Shelby County School District, TN·School
Dec 17, 2025
Posted Date
Jan 21, 2026
Submission Deadline
Reported: SHELBY COUNTY BOARD OF EDUCATION
Mary Taylor
1 year term
157 school sites
Submit at: Central Nutrition Center, 3176 Jackson Avenue, Memphis, TN 38112

Summary

Shelby County Board of Education is soliciting bids for the purchase of Cleaning Ventahoods. Bids are due by January 21, 2026, at 11:00 AM CST. The scope of work includes degreasing and cleaning kitchen range exhaust systems, hoods, fans, filters, and associated ductwork using approved cleaning agents. Services will be provided at 157 school sites.

Evaluation Criteria

award will be on the basis of best and lowest approved brand cost per serving, cost per unit, cost per case, or cost per pound.

Required Deliverables

Cleaning of ventahoods at 157 school sites.

Required Attachments

Completed Invitation for Bid form, Certification Regarding Lobbying (Appendix B), Completed Debarment Affidavit (Appendix C), Completed Pricing Confirmation (Appendix D), Bid Pricing Form (Appendix E), Promise of Non-Discrimination Statement (Appendix F), Addenda Acknowledgement (Appendix G), Manufacturer Specification Sheet, Completed State of Tennessee Non-Boycott of Israel Certification (Appendix H), Completed State of Tennessee Iran Divestment Act Certification (Appendix I), Completed Anti-Bribery Affidavit (Appendix J), Completed Non-Collusion Certification (Appendix K), Completed Promise of Non-Discrimination Statement (Appendix L), A USB flash drive

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Shelby County School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2026. Proposals should be submitted to: Central Nutrition Center, 3176 Jackson Avenue, Memphis, TN 38112. For questions, contact Mary Taylor.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Shelby County School District?

Civic IQ tracks all active and historical solicitations from Shelby County School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Shelby County School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Shelby County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Mary Taylor. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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