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BidCLOSED

West Whidbey Avenue Utility Improvements

City of Oak Harbor, City of Oak Harbor, WA·City
Brett Arvidson
(360) 279-4521
Oak Harbor, Washington
Submit at: 865 SE Barrington Drive, Oak Harbor, Washington 98277

Summary

The City of Oak Harbor is seeking bids for the West Whidbey Avenue Utility Improvements project. This project involves the installation of approximately 2,900 linear feet of 8-inch PVC water pipe, 13 gate valves, 29 service connections, and five fire hydrant assemblies. It also includes the installation of approximately 2,050 linear feet of 24-inch PVC storm pipe and seven catch basins. Additionally, the project involves overlaying 2,900 linear feet of arterial roadway, including planning existing surfaces, placing 2-inch thickness of HMA, utility structure adjustments, installation of high-performance pavement marking tape, and replacement of traffic loops. All work must conform to the Contract Plans, Contract Provisions, and the 2023 Standard Specifications for Road, Bridge and Municipal Construction. The work must be physically complete within seventy (70) working days.

Evaluation Criteria

Lowest responsible and responsive bidder

Required Deliverables

Proposal, Bid Deposit or Proposal Bond, Agreement, Performance Bond, Labor and Material Payment Bond, Affidavit of Industrial Insurance Compliance, Insurance Coverage Questionnaire, Letter of Employment of Subcontractor, Certified Payrolls, Material acceptance certification documents, Final Contract Voucher certification, Property owner releases, Affidavit of Wages Paid, Notice of Termination to Ecology (if applicable)

Required Attachments

Supplemental Bidder Responsibility Criteria Forms, Property Release, Temporary Construction Permits, Boring Logs, Standard Plans, Permits, Inadvertent Discovery Plan, Bidder's Checklist, Proposal Form, Bid Deposit or Proposal Bond, Agreement, Performance Bond, Labor and Material Payment Bond, Affidavit of Industrial Insurance Compliance, Insurance Coverage Questionnaire, Letter of Employment of Subcontractor, Certified Payrolls, Material acceptance certification documents, Final Contract Voucher certification, Property owner releases, Affidavit of Wages Paid, Notice of Termination to Ecology

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from City of Oak Harbor?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. Proposals should be submitted to: 865 SE Barrington Drive, Oak Harbor, Washington 98277. For questions, contact Brett Arvidson at (360) 279-4521.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Oak Harbor?

Civic IQ tracks all active and historical solicitations from City of Oak Harbor. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Oak Harbor for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including City of Oak Harbor in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brett Arvidson at (360) 279-4521. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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