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RFPCLOSED

2025 Lease Of Concession Stand At Hazlet Swim & Tennis Club

Township of Hazlet, Hazlet Township, NJ·City
Nov 30, 2024
Posted Date
Jan 15, 2025
Submission Deadline
Mary Lynch
Hazlet, NJ
Submit at: Hazlet Township Municipal Building, 1766 Union Avenue, Hazlet, NJ

Summary

The Township of Hazlet is seeking proposals for the operation of a concession stand at the Hazlet Swim and Tennis Club for the 2025 pool season, with an option to renew for up to two additional seasons. Proposals will be accepted for payment to the Township, with a minimum lease payment of $4,500.00 per season.

Evaluation Criteria

Cost, Snack Bar Experience, Menu Variety, Menu Value, Familiarity with requirements for food and beverage for a pool club snack bar, Staffing Proposal, Alternate (emergency) Storage, Uniforms, Cleaning/Maintenance, Methodology of weighting from criteria: 10% price of lease, 90% experience, technical, and management.

Required Deliverables

Proposal Sheet, Corporate Disclosure Statement, Non-Collusion Affidavit, Statement of Ownership Disclosure, Disclosure of Investment Activities in Iran & Russia, Mandatory Equal Employment Opportunity Language, Affirmative Action Statement, Vendor's responses to Bid Specifications Item 6, Business Entity Disclosure, Completed W-9 Tax Information Form, New Jersey Business Registration Certificate, Sign and date all pages where applicable, Food Handler's License, Business License, Food preparation and handling procedures, Description of training/certification, Approved inspection from Bureau of Fire Prevention, Cash bond of $2, 000.00, Insurance certificate

Required Attachments

Proposal Form, Bid Specifications, Corporate Disclosure Statement, Non-Collusion Affidavit, Statement of Ownership Disclosure, Disclosure of Investment Activities in Iran & Russia, Mandatory Equal Employment Opportunity Language, Affirmative Action Statement, Vendor's responses to Bid Specifications Item 6, Business Entity Disclosure, Completed W-9 Tax Information Form, New Jersey Business Registration Certificate, Food Handler's License, Business License, Cash bond, Insurance certificate

Required Staffing Roles

Full-time adult manager, employees

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Township of Hazlet?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 15, 2025. Proposals should be submitted to: Hazlet Township Municipal Building, 1766 Union Avenue, Hazlet, NJ. For questions, contact Mary Lynch.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Township of Hazlet?

Civic IQ tracks all active and historical solicitations from Township of Hazlet. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Township of Hazlet for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Township of Hazlet in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Mary Lynch. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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