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RFPCLOSED

REQUEST FOR PROPOSAL

Berlin Township School District, West Berlin, NJ·School
Oct 15, 2025
Submission Deadline
Reported: BERLIN TOWNSHIP SCHOOL DISTRICT
Megan Stoddart
856-767-9480
Submit at: 225 Grove Avenue, West Berlin, NJ 08091

Summary

The Berlin Township Board of Education is seeking proposals from qualified respondents for the position of Board of Education Architect. The RFP outlines the purpose, contract period, coordination of activities, presentation package requirements, submission deadline, evaluation criteria, and award of contract.

Evaluation Criteria

Qualifications (25 points), Relevant experience/coordination (25 points), Hourly rate proposal/cost (50 points)

Required Deliverables

Transmittal Letter - Proposal, Description of Services, Qualifications – Relevant Experience, Fee Proposal, Presentation Package

Required Attachments

Affirmative Action Questionnaire, Stockholders Disclosure Statement, Vendor Questionnaire/Certification, New Jersey Business Registration Certificate, Chapter 271 Political Contribution Disclosure Form, Non-Collusion Affidavit, W-9, Disclosure of Activities in Iran Form, Disclosure of activities in Russia/Bellarus, Insurance documents

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Berlin Township School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2025. Proposals should be submitted to: 225 Grove Avenue, West Berlin, NJ 08091. For questions, contact Megan Stoddart at 856-767-9480.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Berlin Township School District?

Civic IQ tracks all active and historical solicitations from Berlin Township School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Berlin Township School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Berlin Township School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Megan Stoddart at 856-767-9480. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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