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Emergency Solutions Grant (ESG) Request for Proposals (RFP)

City of Flint, City of Flint, MI·City
Feb 14, 2025
Submission Deadline
Kevin L. Miller
(810)766-7426, ext. 3023
City of Flint boundaries
Submit at: communitydevelopment@cityofflint.com

Summary

This document is a Request for Proposals (RFP) from the City of Flint for the Emergency Solutions Grant (ESG) program for the 2025-2026 period. It outlines the purpose of the grant, the ESG process, eligible activities, and required application components.

Evaluation Criteria

Scoring matrix (Exhibit H)

Required Attachments

Application Checklist, List of the Board of Directors, Articles of Incorporation, Non-profit Determination, Minimum Requirements for ESG Applicants, Designation of Authorized Official, Organizational Chart, Accounting Certification, Audit, ESG Certifications, Discharge Coordination Policy, Signature Authorization Form, Agency IRS 501c3 Letter, Copy of insurance for program building, Copy of agency liability insurance, Collaboration agreements, Current copy of Financial 990 Report, Most recent program evaluation report, Unbound copy of most recent audited financial statements, single audit, or audit statement.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Flint?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 14, 2025. Proposals should be submitted to: communitydevelopment@cityofflint.com. For questions, contact Kevin L. Miller at (810)766-7426, ext. 3023.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Flint?

Civic IQ tracks all active and historical solicitations from City of Flint. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Flint for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Flint in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kevin L. Miller at (810)766-7426, ext. 3023. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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