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RFQCLOSED

Expansion And Renovations Of Department Of Public Works Facility

Town of Upton, Town of Upton, MA·City
Apr 09, 2025
Posted Date
Apr 24, 2025
Submission Deadline
Steven Kirby
Upton, MA
Submit at: Upton Town Hall, Office of the Town Manager, One Main Street, Upton, MA 01568

Summary

The Town of Upton is seeking qualifications from design firms for the expansion and renovation of its Department of Public Works (DPW) facility. The project includes schematic design, design development, construction documents, bidding, and construction administration services.

Evaluation Criteria

Training/educational background, depth of experience with similar projects, identity and qualifications of project personnel, client references, understanding of scope of work, completeness of submission, current workload, geographical proximity, desirability of approach, communication skills, willingness for community outreach, willingness to explore sustainable systems, familiarity with area, interview performance, additional criteria

Required Deliverables

Schematic Design, Design Development, Construction Documents, Bidding Services, Construction Administration Services

Required Attachments

Certificate of Corporate Authority, Certificate of Non-Collusion, Conflict of Interest Statement, Certificate of Tax Compliance, Commonwealth of MA DSB Application form

Required Staffing Roles

Architecture, Sustainable Energy, Cost Estimator, Security, Accessibility/Code Review, Mechanical/HVAC, Electrical, Data/Communication, Plumbing, Fire Protection, Structural, Civil/Wetlands, Geotechnical/soil borings, Landscape Architect, Traffic, Land Survey

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Town of Upton?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2025. Proposals should be submitted to: Upton Town Hall, Office of the Town Manager, One Main Street, Upton, MA 01568. For questions, contact Steven Kirby.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Upton?

Civic IQ tracks all active and historical solicitations from Town of Upton. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Upton for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Town of Upton in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Steven Kirby. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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