Civic IQ
RFPCLOSED

Municipal Assessing Services

Town of Peterborough, Town of Peterborough, NH·City
Jan 01, 2025
Posted Date
Apr 30, 2025
Submission Deadline
Nicole MacStay
5 year term
Peterborough, New Hampshire
Submit at: Assessing Services Proposals (link provided in document)

Summary

The Town of Peterborough, NH, is seeking proposals from qualified professional assessing service contractors to perform municipal assessing services for a five-year period from July 1, 2025, to June 30, 2030. The scope includes property measurement, valuation, data management, and representation in appeals, among other duties.

Evaluation Criteria

Experience in field of municipal assessing, qualifications of staff, knowledge of RSAs and DRA regulations, ability to perform services timely and professionally, staff availability to answer questions, and communications and public relations skills.

Required Deliverables

Field data collection cards, Worksheets, Other documents used in property valuation and land changes, Written documentation for LUCT market value, Representation at meetings with ORA, Annual ORA Equalization Ratio Study report.

Required Attachments

References, Cost, Firm's experience with municipal government agencies, location of office, references of comparable municipalities, experience and qualifications of staff (general and commercial), multi-year price proposal, exceptions to RFP.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Peterborough?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2025. Proposals should be submitted to: Assessing Services Proposals (link provided in document). For questions, contact Nicole MacStay.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Peterborough?

Civic IQ tracks all active and historical solicitations from Town of Peterborough. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Peterborough for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Peterborough in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nicole MacStay. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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