Civic IQ
IFBOPEN

Invitation For Bid

Galax City Public Schools, Galax, VA·School
Mar 16, 2026
Posted Date
May 06, 2026
Submission Deadline
Reported: SOUTHERN APPLACHIAN MOUNTAINS FOOD BUYING CO-OP
Tracy Webster
(276) 228-5411
1 year term
12 months duration
Virginia, Tennessee
Submit at: 1570 West Reservoir Street, Wytheville, VA 24382

Summary

The Southern Appalachian Mountains Food Buying Co-Op (SAM CO-OP) is seeking sealed bids from qualified vendors to furnish and deliver cafeteria food and related supplies for its member school districts and jail system.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Galax City Public Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. Proposals should be submitted to: 1570 West Reservoir Street, Wytheville, VA 24382. For questions, contact Tracy Webster at (276) 228-5411.

Where can I find more RFPs from Galax City Public Schools?

Civic IQ tracks all active and historical solicitations from Galax City Public Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of May 6, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Galax City Public Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Galax City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tracy Webster at (276) 228-5411. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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