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RFSOQCLOSED

REQUEST FOR QUALIFICATIONS for Owner's Representative Services

Jefferson County Library District, Madras, OR·Library District
Jan 20, 2023
Submission Deadline
Jane Ellen Innes
Madras, OR
Submit at: Jefferson County Library, 241 SE 7th St, Madras, OR 97741

Summary

Jefferson County Library District is seeking statements of qualifications from firms interested in providing Owner's Representative Services for a remodel and expansion of the current library structure. The selected firm will provide expertise, guidance, and oversight throughout the project phases.

Evaluation Criteria

Credentials and related experience; quality of proposal materials; projected work schedule, including the level of effort and duration of involvement; and proposed staffing and available resources.

Required Attachments

Resume for the persons who would be acting as the OR for this project

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from Jefferson County Library District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 20, 2023. Proposals should be submitted to: Jefferson County Library, 241 SE 7th St, Madras, OR 97741. For questions, contact Jane Ellen Innes.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Jefferson County Library District?

Civic IQ tracks all active and historical solicitations from Jefferson County Library District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Jefferson County Library District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including Jefferson County Library District in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jane Ellen Innes. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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