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IFBCLOSED

INVITATION FOR BIDS

Bristol Redevelopment & Housing Authority, Bristol, VA·Local Housing Authority
Apr 08, 2025
Submission Deadline
Reported: Bristol Redevelopment and Housing Authority
Kris Littreal
Bristol, Virginia
Submit at: Bristol Redevelopment & Housing Authority, Training Room, 120 Hope Lane, Bristol, VA 24201

Summary

The Bristol Redevelopment and Housing Authority (BRHA) is seeking sealed bids for lawn maintenance services at its developments and designated properties in Bristol, Virginia. Bids will be received until 3:00 p.m. on April 8, 2025. A pre-bid conference is scheduled for April 1, 2025.

Required Deliverables

Lawn maintenance services

Required Attachments

HUD-5369-C, Certifications and Representations of Offerors, Non-Construction Contract, Contractor's Qualification Statement, Non-Collusive Affidavit, Certificate regarding Debarment, Suspension and Other Responsibility Matters, Financial or Personal Interest Disclosure Statement, Section 3 Business Self-Certification Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Bristol Redevelopment & Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 8, 2025. Proposals should be submitted to: Bristol Redevelopment & Housing Authority, Training Room, 120 Hope Lane, Bristol, VA 24201. For questions, contact Kris Littreal.

Where can I find more RFPs from Bristol Redevelopment & Housing Authority?

Civic IQ tracks all active and historical solicitations from Bristol Redevelopment & Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Bristol Redevelopment & Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Bristol Redevelopment & Housing Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kris Littreal. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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