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Sussex Service Authority RFP Water & Wastewater Utility Sale & Operation 2025

Sussex Service Authority, Waverly, VA·Utility District
Nov 12, 2025
Posted Date
Feb 27, 2026
Submission Deadline
Michael Kearns
804-834-8930
Sussex, Virginia
Submit at: Sussex Service Authority office, 4385 Beef Steak Road, Waverly, Virginia 23890

Summary

The Sussex Service Authority is seeking proposals for the sale and operation of its water and wastewater utility assets. The successful proposer will own and operate these assets, delivering services to the Authority's customers. Offers are due by February 27, 2026.

Evaluation Criteria

Professional competence to provide the required services, qualifications, responsibility, suitability of proposal.

Required Deliverables

Cover Letter, Proposal for Sale of Water and Wastewater Utility Systems, Description of Experience Running Water and Wastewater Utility Systems, Description of Experience Acquiring Water and Wastewater Utility Systems, Asset Purchase Agreement details (Purchase Price, Insurance, Employment, Financial Assurance), Indemnification statement, Environmental Protection/Community Protection statement.

Required Attachments

Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E, Exhibit F, Exhibit G, Exhibit H, Exhibit I, Exhibit J

Required Staffing Roles

Executive Director, Financial Director, Accounts Receivable Clerk, Accounts Payable Clerk, Human Resources Clerk, Operations Supervisor, Maintenance Supervisor, Operators, Maintenance Staff

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Sussex Service Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. Proposals should be submitted to: Sussex Service Authority office, 4385 Beef Steak Road, Waverly, Virginia 23890. For questions, contact Michael Kearns at 804-834-8930.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Sussex Service Authority?

Civic IQ tracks all active and historical solicitations from Sussex Service Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Sussex Service Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Sussex Service Authority in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michael Kearns at 804-834-8930. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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