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RFPCLOSED

Comprehensive Solid & Moderate Risk Waste Management Plan Update

Island County, Island County, WA·County
May 24, 2025
Posted Date
Aug 08, 2025
Submission Deadline
Jeff Hegedus
(360) 679-7338
Submit at: 1 NE 7th Street, Coupeville, WA 98239

Summary

Island County is soliciting proposals from qualified firms or individuals for consulting services to conduct the required five-year update to the Island County 2020 Comprehensive Solid and Moderate Risk Waste Management Plan. The County is seeking proposals from experienced entities that are technically, financially and legally qualified to provide the required services.

Evaluation Criteria

Prior experience; management capability; schedule availability; financial resources and stability; cost of services; nature of proposed facility; system reliability; performance standards for facility; project performance guarantees; technical expertise; compliance with comprehensive solid waste management plan; risk allocation.

Required Deliverables

Updated text and statistical data, Tables, Goals, Objectives, Policies, Maps, And other associated documents; waste stream characterization and projections; review of waste reduction and recycling programs; overview of organics/composting/land-clearing debris systems; review of moderate risk waste programs; assessment of special wastes; summary of administration and enforcement programs; Utilities and Transportation Commission (UTC) Cost Assessment; SEPA checklist; preliminary and/or final draft plan updates; adopted, Approved plan in paper and electronic formats.

Required Attachments

Letter of Interest and Application Cover Sheet, Management Proposal, Project Proposal, Cost Proposal, Copy of most recent audit or external financial review, References

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Island County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 8, 2025. Proposals should be submitted to: 1 NE 7th Street, Coupeville, WA 98239. For questions, contact Jeff Hegedus at (360) 679-7338.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Island County?

Civic IQ tracks all active and historical solicitations from Island County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Island County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Island County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jeff Hegedus at (360) 679-7338. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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