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RFPCLOSED

Request for Proposal

Nottawa Community School, Sturgis, MI·School
Oct 30, 2023
Posted Date
Dec 14, 2023
Submission Deadline
Brian Calkins, Jerome Wolff
Sturgis, MI
Submit at: Email

Summary

Nottawa Community School is seeking proposals for data transmission services, including leased dark fiber, leased lit fiber, services provided over third-party networks, and self-provisioned networks. The RFP outlines detailed specifications for infrastructure, installation, testing, and documentation.

Evaluation Criteria

E-rate eligible recurring and one-time costs, Timing: adherence to district preferred rollout timeframe, Ability to support requirements as laid out in the RFP, Proposed contract terms and conditions and insurance, Ability to offer turn-key solution (limited effort on behalf of district), Provider references, Service Reliability

Required Deliverables

Fiber cable route, drawings, site drawings, permit drawings, computerized design maps, field notes, aerial installation documentation, underground installation documentation, conduit design, conduit detailing, manhole detailing, preparation of forms for conduit construction approval, verification of as-built and computerized maps, splicing locations, optical fiber assignments at patch panels and splice locations, installed cable length, date of installation, fiber optic details (manufacturer, cable type, diameter, core/cladding diameter, attenuation, bandwidth, index of refraction), OTDR documentation (span traces, reel acceptance, individual fiber traces, paper/computer records, losses, anomalies, wavelength tests, manufacturer/model/serial number, calibration date), Power Meter documentation (link loss, wavelengths, manufacturer/model/serial number, calibration date), project closeout documentation (warranty, test reports, as-built drawings).

Required Staffing Roles

Project designer (BICSI RCDD and/or FOA CFOS/D certified), On-site vendor team leads (BICSI Installer 2, Optical Fiber (INSTF), preferably BICSI Technician (TECH) certified), On-site technician (BICSI Installer 2, Optical Fiber (INSTF) certified).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Nottawa Community School?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 14, 2023. Proposals should be submitted to: Email. For questions, contact Brian Calkins, Jerome Wolff.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Nottawa Community School?

Civic IQ tracks all active and historical solicitations from Nottawa Community School. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Nottawa Community School for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Nottawa Community School in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brian Calkins, Jerome Wolff. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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