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Stearns County RFQ 26-02 Fire Protection System Maintenance 2026

Stearns County, Stearns County, MN·County
Feb 12, 2026
Posted Date
Feb 12, 2026
Submission Deadline
Jennifer Butkowski
Stearns County
Submit at: online through Bids & Tenders

Summary

The County of Stearns is seeking quotes to provide fire protection system testing and maintenance for all Stearns County-owned buildings. Service to include systems inspection and maintenance of Fire Alarms, Fire Hood Suppressions, Clean Agent Release, and Control Panels.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Stearns County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. Proposals should be submitted to: online through Bids & Tenders. For questions, contact Jennifer Butkowski.

Where can I find more RFPs from Stearns County?

Civic IQ tracks all active and historical solicitations from Stearns County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Stearns County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Stearns County in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jennifer Butkowski. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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