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RFPCLOSED

BIDDER INSTRUCTIONS AND REQUIREMENTS

Mattawan Consolidated School, Mattawan, MI·School
Jan 12, 2026
Submission Deadline
Reported: Mattawan Consolidated Schools
Amanda Peters
(269) 816-4418
Mattawan, MI
Submit at: Mattawan Consolidated Schools, Central Office, 56720 Murray St, Mattawan, MI 49071

Summary

This document outlines the instructions and requirements for bidders submitting proposals for the MCS Campus Site & Athletic Improvements - Pressbox A/V project. It details the various sections of the bidding and contracting requirements, project information, bid requirements, and submission procedures.

Evaluation Criteria

Prices/Charges (25%), Prior Experience (20%), Understanding of Needs (5%), Financial Stability (5%), Personnel Qualifications (10%), Comply With Spirit of Tech Plan (5%), Compatibility with District Hardware (5%), Long Term TCO (5%), Upgradability (5%), Completeness (5%), Summary of Implementation (5%), Success Completion (5%)

Required Attachments

Bid Form, PreQualification Form, Representations and Certifications, Addenda, Bid Bond, PLM Bond, SOV, Work Plan

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Mattawan Consolidated School?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 12, 2026. Proposals should be submitted to: Mattawan Consolidated Schools, Central Office, 56720 Murray St, Mattawan, MI 49071. For questions, contact Amanda Peters at (269) 816-4418.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Mattawan Consolidated School?

Civic IQ tracks all active and historical solicitations from Mattawan Consolidated School. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Mattawan Consolidated School for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Mattawan Consolidated School in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Amanda Peters at (269) 816-4418. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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